Annual General Meeting

Phoenix Board Chair, Vice Chair and staff at the AGM 2019

Phoenix shareholders - use your voice, cast your vote! 

This year’s AGM will take place on Tuesday 15 September from 6-7.30pm. Due to safety restrictions only a limited number of shareholders will be able to attend this year’s event in person.

We’re encouraging shareholders to take part in this year’s AGM in one of three ways. Click here to view our AGM pack. This includes all of the information you need to participate in the AGM, whether you choose to: 

Vote by proxy. A proxy vote is when you appoint someone else who will be at the meeting (usually the Board Chair) to make your vote. You should record your vote on the proxy form in advance of the AGM once you have reviewed the paperwork included in the AGM pack

To cast your votes by proxy, please complete our online form or print and return the paper proxy voting form by no later than 12pm on Tuesday 15 September. Contact us to request a printed proxy pack and form by Friday 11 September.

Attend online. You can attend the AGM online via Microsoft Teams. This will enable you to participate virtually in the question time session.  

If you are attending online, you will still need to submit your vote by proxy in advance of the meeting, no later than 12pm on Tuesday 15 September.

Click here at 6pm on Tuesday 15 September to join the livestream.

Attend in person. A limited number of shareholders will be able to attend the AGM in person at The Green Man. If you have applied to attend the AGM in person, we will contact you by Friday 11 September to confirm your space. We are following strict procedures to safely manage the AGM, and can only admit a limited number of shareholders. Please do not attend The Green Man for the AGM if your space has not been confirmed.

Whatever way you choose to attend, it's important that you book your place by Sunday 13 September. 

The business to be conducted at the AGM will include:

  1. The minutes of the previous AGM.
  2. To receive the Annual Report.
  3. To receive the result of the selection/election for the one Tenant Board Member position.
  4. To receive the Financial Statements and Report of the Auditors for the year ended 31 March 2020.
  5. The reappointment of KPMG as external auditors.

If this is the first time that you have attended or taken part in Phoenix's AGM, you may find our Beginner's Guide to the AGM and our guide to joining virtually useful. 

AGM pack 

All of the information and documents you will need to take part in the AGM is included here. If you wish to vote by proxy, it is important that you read and understand the information that supports the four resolutions before you cast your votes and return your proxy voting form. 

Agenda

Beginner's Guide to the AGM

Resolution 1 -

Resolution 2 - Residents' Annual Report, 2019-2020

Resolution 3 - Financial Statements and Report of the Auditors for the year ended 31 March 2020

Resolution 4 - External Auditor Reappointment Briefing

To request paper copies of these documents - including a paper proxy voting form which you will need to return to us - please contact us.

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